Job Description

Staffmax is currently hiring for an Executive Assistant to our client's CEO and COO. This role is for a leading manufacturing and logistics company.

We are looking for an experienced and dedicated Executive Assistant who can thrive in a high-paced environment.

You will provide day to day and logistical support to the company. A high level of professionalism and emotional intelligence is a must.

Job Functions

• Provide administrative support to CEO and COO
• Manage the schedules of company executives
• Act as gatekeeper
• Correspond with internal and external stakeholders: Takes care of key corporate documents and records for the CEO, liaising with auditors, lawyers, tax advisers, bankers, and shareholders,
• Take minutes, sit in on meetings
• Prepare documents and material for board meetings and executives
• Communicate with vendors and contractors
• Careful management of records
• Strong leadership and decision making skills
• Execute administrative and clerical tasks
• Takes care of administrative tasks such as filing documents, making copies, maintaining files and record keeping, prepare and remit payments, reconcile credit card statements, prepare expense reports for reimbursement.

Qualifications:

• Profound knowledge of office management systems and procedures,
• 5+ years of experience in a business environment,
• 5 years of executive assistant experience

• Experience utilizing an Accounting Software and great command of MS Office tools, SAP a strong asset
• Being professional, confident, communicative, data-driven and analytical,
• Able to perform and prioritize multiple tasks seamlessly, demonstrates initiative, follow-through, and problem-solving personality

Compensation and Benefits:

• Competitive Wage
• Health and dental
• Expenses - Mileage etc.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Job Type: Permanent

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